Job #: 111011
Location: Michigan Union
Department: Spectrum Center
Resume Required? Yes
Work-Study? Either, Work-Study or Non-Work-Study Available
This position works in support of the Spectrum Center and the Office of University Development to coordinate the planning and delivery of a high quality series of programs that honor the fifty year history of the University of Michigan Spectrum Center as the first staff office focused on sexuality at an institution of higher learning in the United States. The Spectrum Center 50th Anniversary Graduate Coordinator will support the Spectrum Center Director, Associate Director, Communications Specialist, and Special Gift Officer by serving as the main point of contact within the Center for core and partner events throughout the year. This position is responsible for management, coordination, and completion of planning and programming related to the successful implementation of the 50th Anniversary. This includes management of the 50th anniversary planning team, identifying needed resources, developing schedules to ensure timely completion of program components, and providing day-of support for events. This is a temporary position ending 6/30/22 reporting to the Spectrum Center Director and paid at a rate of $15/hour.
Project & Program Management (40%)
Coordination of the Spectrum Center’s year-long 50th anniversary celebration, including the development of timelines, defining of resources and responsibilities, following up with team members, and recording progress. Management of detailed and organized work plans that incorporate smaller individual projects into a comprehensive whole. Planning, coordinating, documenting processes, and clear communication of 50th anniversary objectives and plans with multiple stakeholders to ensure the timely completion of high-quality deliverables. Direct collaboration with staff in the Spectrum staff and the Office of University Development in program execution as needed. Develop and implement strategies and processes for robust campus-wide engagement in the celebration. Lead the outreach to ensure university and community engagement and partnership in the 50th anniversary celebration. Provide consultation and support in the planning, implementation, and assessment of all 50th related programming efforts including anchor events and partner programs. Provide administrative support to ensure meetings are scheduled with appropriate preparation and follow-up to support the delivery of tasks and actions.
Marketing & Communications (30%)
Serve as the Spectrum Center liaison to Student Life Communications, Marketing, and Design in the development of all 50th anniversary related content, including the website and monthly newsletters. Maintain consistency of 50th branding through supporting partners in utilizing centralized processes and materials. Create and update website content before and during the implementation of the 50th anniversary year. Gather content and design monthly newsletters going out to stakeholders and general audiences. Social media assistance for 50th anniversary sharing posts
Coordinate activities of the project team, identify appropriate resources, and develop schedules to ensure timely completion. Assist the Office of University Development with administrative responsibilities regarding donor and alumni stewardship. Manage the reconciliation of expenses related to the 50th anniversary by organizing expense spreadsheets, receipt folders, and tracking expenses correlated to the larger budget.
Engage in consistent and regular supervision with the Spectrum Director. Report project management, updates, and progress to key leaders and teams.
Qualifications: Enrolled as a graduate student for the 2021-2022 academic year. Experience providing administrative support to an office and/or organization. Familiarly with event planning processes in a college or university setting. Sound understanding of the higher educational organization, culture, and values, including a strong sense of commitment, responsibility, and desire to serve the mission of the University.
(Candidate Characteristics): Ability to organize complex work, with great attention to detail, in a timely and effective manner. Creative problem-solving skills exercised with sound judgment and ability to anticipate emergent issues and needs. Demonstrated success in managing complex communication with multiple stakeholders Highly organized, self-motivated, responsible individual able to take direction and work independently. Demonstrated knowledge in gender and sexuality Demonstrated knowledge of the purpose(s) and function(s) of LGBT campus centers.
A COVID-19 vaccination and booster shot (when eligible) is now required for all staff under a revised U-M vaccination policy. The deadline for Ann Arbor campus community members to receive the booster shot is February 4, or as soon as they are eligible thereafter, based on their individual vaccination schedule. More information on this policy is available on the Campus Blueprint website or the UM-Dearborn and UM-Flint websites.