Student Employment

Office Assistant

Office & Guest Services

Job #: 100021
Location: Fleming
Department: Office of VP Student Life
Rate: $10/hr.
Resume Required? Yes
Work-Study? Either, Work-Study or Non-Work-Study Available

The Office of the Vice President for Student Life (OVPSL) is at the center of most, if not all student opportunities and engagements offered on campus, serving as the hub for 27 different departments ranging from the Trotter Multicultural Center to Rec Sports, from the Sexual Assault Prevention and Awareness Center to MDining, from the Center for Campus Involvement to Counseling and Psychological Services… If it’s outside of the classroom, you name it, we’re probably involved with it.

Our office welcomes students seeking guidance and assistance from administration, guests and donors on campus to visit, and a wide range of faculty and staff from across the university. In fact, the Division of Student Life alone employs over 1,300 full-time staff and thousands of students in our various units during the academic year.

In OVPSL, we seek to foster an inclusive, respectful, and helpful environment, and we work constantly with student leaders and departments across campus on matters of diversity, equity, and inclusion. Our mission is to cultivate a campus where student life is vibrant, inclusive, and always pushing the boundaries to set an even better model for the rest of the world. Thriving students are the core of what we strive for; naturally, we turn to student office assistants to help create a campus where this is possible.

Responsibilities:

Engage with students, families, staff, donors, and other university members and visitors in an inclusive and welcoming manner
Participate in the facilitation of an approachable and helpful environment within the Office of the VP for Student Life
Carry out general office duties including typing, filing, copying, answering phones and emails, event organization and preparation, and errands to other offices and campus buildings
Proactively self-educate and engage so as to serve as a resource for others on campus
Manage confidential information in a timely, secure, and sensitive manner
Interact with colleagues and supervisors with respect and inclusivity
Maintain phone lines, monitor the general inquiry inbox, and welcome guests
Demonstrate creativity, flexibility, and poise when confronted with new tasks and opportunities to demonstrate leadership and strong decision-making, particularly when assigned a semester or year-long project

Commitment:

Generally, a student assistant will work a regular weekly schedule ranging from 5-20 hours per week during the academic year, accommodating their class schedule and extracurriculars, and within the office hours of 8:00am to 5:00pm. Summer hours are available and encouraged, ranging from 15-35 hours per week.

Any hours outside these regular hours will be scheduled pursuant to the projects discussed below.

Each student assistant will be offered the opportunity to engage in a regular, academic year-long project, which means that an applicant must be ready to commit to and prioritize their role for at least one academic year (September through April), with the option of continuing that role if they continue to work in our office. One such project is the coordination of the VP’s Student Advisory Board; another example is the Fireside Chats with the President of the University and the Vice President for Student Life.

Job Requirements:

Eligibility Criteria
Available to work throughout the academic year, with preference for applicants with interest in working summer hours and/or able to continue working for multiple academic years (e.g. first-, second-, and third-year students looking for a job to hold through graduation)
In good academic and social standing within their school/college
Committed and engaged to improving and growing in a professional environment
Communicative, professional, and respectful in all interactions

Is this job right for you?

We know that many U-M students are looking for a place to start gaining professional experience, and so we highly encourage you to apply even if you do not have experience with tasks or projects like the ones described here. Lack of experience is not a barrier to starting a student job in our office.

All we ask for is that you bring your willingness and enthusiasm to learn — and if we need you to be proficient at a specific task or program that you don’t already know, we will help you gain that experience!

Educational Value:
As a student office assistant, you will be given opportunities to:

Develop professionalism in all forms of interpersonal communication and engagement
Foster connections with University of Michigan administrators and departments
Gain experience with the inner workings of a large division in a top university
Interact respectfully with a diverse array of visitors, colleagues, high-level administrators, and donors
Bolster confidence, leadership, and team-supportive skills
Gain valuable experience for future jobs, scholarships, and opportunities
Deepen your understanding of diversity, equity, and inclusion from an administrative perspective while bringing your student perspective to administration
Access and utilize professional development resources

Available Openings: 2